CashFlow Central makes it easy to send paper checks to your vendors when they prefer this payment method. This guide walks you through the entire process of creating and sending a check payment from start to finish.
Creating your check payment
1- In the left sidebar menu, select the Pay icon to access your Pay dashboard.
2- Select the + New Payment button at the top right of the screen.
Alternatively, from the Vendors tab, find the vendor you would like to pay and select New Payment.
3- In the Pay page, begin adding your payment information under Payment details.
Adding vendor information
4- Add the Vendor business name. Start typing the vendor's business name in the search field:
- For existing vendors: Select the vendor from the dropdown list that appears as you type.
- For new vendors: Type the full business name and select + Add new vendor to create a new vendor profile.
5- Enter the payment amount.
6- Select the payment frequency. You can choose between a one-time payment or a recurring payment.
Adding invoice details (optional)
7- To include an invoice with your payment, select Add bill details.
This opens the bill details page, where you can:
- Click Select or drop an invoice file to upload your invoice file from your device.
- Review the automatically scanned details and make any necessary edits.
- Select Continue to pay once all details are correct.
CashFlow Central accepts PDF, JPEG, JPG, and PNG files up to 10MB. Upload one invoice per file. The system will scan your invoice and autofill payment details, but always review for accuracy. Use Replace to upload a different file or Cancel to remove it entirely.
Setting up how you pay
8- Choose how you want to pay using the dropdown menu to select your preferred payment method.
Setting up check delivery
9- Select paper check as the method the vendor will receive payment:
- For existing vendors:
a. Use the dropdown menu to choose Paper Check from saved delivery methods.
b. If paper check isn't a listed delivery method, you will need to select Manage delivery methods to add it.
c. Next to paper check, select +Add.
d. You will then be prompted to add the check delivery details. Enter the vendor's complete mailing address, including street address, city, state, and ZIP code.
e. Select Save when done.
- For new vendors:
a. Select the Add delivery method box.
b. Select +Add next to paper check.
c. You will then be prompted to add the check delivery details. Enter the vendor's complete mailing address, including street address, city, state, and ZIP code.
d. Select Save when done.
Scheduling and finalizing your check
10- Choose when the funds will be debited from your account. You can choose from the available options or choose a custom date.
If the fast check option is available, this option will appear. Fast check takes 3 business days to deliver and is fulfilled using FedEx.
For a custom date, select the calendar icon to pick a different delivery date if needed, then select Apply.
When you schedule a check payment, funds are withdrawn from your account, and your check will be delivered to the vendor. The check will be delivered 5-7 business days after the funds are debited. By changing the delivery date, you can choose when the funds will be debited, avoiding surprises from unpredictable vendor deposits. The check itself will be physically delivered to the vendor 5-7 business days after debiting, ensuring a predictable and controlled payment process.
Federal holiday dates will be blocked in the calendar. To learn more about the difference between delivery and debit timelines when sending a check, please see the following guide.
11- Add a memo to your payment (optional). This memo will appear on the printed check and help your vendor understand the purpose of the payment.
12- Add the vendor email so your vendor can receive a summary of the payment details.
13- Review all payment details carefully to ensure accuracy, including the mailing address.
14- Select Confirm and pay to schedule your check payment.
15- Your check payment is now successfully scheduled! From the success screen, you can:
a. Download or print your payment summary.
b. Select Notify vendor to email them the payment details.
c. Select Go to dashboard to return to your main account view.
That's it! You've successfully scheduled a check payment to your vendor. The check will be printed and mailed according to your selected timeline, and you can track its progress in the Payments tab.