CashFlow Central gives you complete flexibility in how you pay vendors and how they receive funds. You can set up automatic payments for vendors you pay the same amount to regularly, ensuring you never miss a payment and helping you stay organized.
This guide includes details on:
Creating a recurring payment
Setting up payment basics
1- Select Pay from the left sidebar.
2- Select +New Payment.
3- In the Pay page, begin adding your payment information under Payment details.
Adding vendor information
4- Add the Vendor business name. Start typing the vendor's business name in the search field:
- For existing vendors: Select the vendor from the dropdown list that appears as you type.
- For new vendors: Type the full business name and select +Add new vendor to create a new vendor profile.
5- Enter the payment amount.
6- Select the payment frequency. To create a recurring payment, select Recurring.
Selecting payment and delivery methods
7- Choose how you want to pay using the dropdown menu to select your preferred payment method.
8- Select how the vendor will receive payment. Available delivery options include ACH bank transfer, paper check, or sending a payment method request to your vendor:
- For existing vendors:
a. Use the dropdown menu to choose from saved delivery methods.
b. To add a new method or edit an existing one, select Manage delivery methods.
c. Select +Add to add a new delivery method. Enter the additional delivery method in the vendor details.
d. To edit an existing delivery method, select Edit. You can now edit the details for that delivery method.
e. Select Save when done.
- For new vendors:
a. Select the Add delivery method box.
b. Add delivery methods (ACH bank transfer or paper check options) by selecting +Add next to the preferred method. Follow the prompts to fill in those delivery method details.
c. If you don't have vendor delivery details, select the option to send a payment method request to your vendor.
If you send your vendor a request asking how they'd like to receive payment, you can still complete the payment immediately - no need to wait for their reply. However, scheduled payments will be automatically canceled if the vendor doesn't respond within 7 business days. You can cancel the delivery method request anytime by editing the vendor details and selecting Cancel request.
d. Select Save when done.
Setting the recurring schedule
9- Select the payment frequency by selecting the dropdown menu to choose how often payments will be made.
10- Choose when funds will be delivered to your vendor. You can select from preset delivery dates or choose a custom date.
- To select a custom date, select the Custom date option, then select the calendar icon to choose your preferred delivery date. Select Apply when done.
Federal holiday dates will be blocked in the calendar. If a payment due date falls on a weekend or federal holiday, it will arrive on the next business day. The delivery speed depends on multiple factors: selected payment method, amount, delivery method, day, and time when you make the payment. Learn more about typical delivery timelines in this guide.
11- Under Payment duration, select how long you want the payments to continue:
a. Until number of payments made: Enter the Number of payments you want to make. Once you have entered the number of payments, the last payment delivery date will be displayed. You can edit the last payment amount if needed.
b. Until an end date: Enter the End date. Once you have entered the end date, the total number of payments will be displayed. You can edit the last payment amount if needed.
c. Until I decide to cancel: Payments will continue indefinitely until you cancel them.
If the payment due date falls on a weekend or federal holiday, it will arrive on the next business day.
Finalizing your recurring payment
12- Add a memo to your payment (optional). This memo will appear on printed checks and email notifications to help your vendor understand the payment purpose.
13- Add the vendor email so your vendor can receive payment summaries.
14- Review all payment details carefully to ensure accuracy.
15- Select Confirm and pay to schedule your recurring payment.
16- Your recurring payment is now successfully scheduled! From the success screen, you can:
a. You can download or print your payment summary.
b. Select Notify vendor to email them the payment details.
c. Select Go to dashboard to return to your main account view.
Viewing your recurring payment details
You can view your recurring payment details from two locations:
Viewing recurring payments from the Vendors tab
1- Select the Vendors tab.
2- Select the vendor you want to view by clicking on the vendor name.
3- View recurring payment details for this vendor in the Vendor details window on the right.
4- To edit the recurring payment, select the 3 dots to open the action menu, where you can edit payment details.
Viewing recurring payments from the Payments tab
1- Select the Payments tab.
2- In the payments list, look for the recurring payment icon in the Amount column. Recurring payments will have this icon.
3- Once you have found the desired recurring payment, select View payment to see the payment and bill details.
4- Under Payment activity, you can view the recurrence details.
5- To edit the recurring payment, select More to open the action menu where you can edit or cancel the payment.
That's it! You've successfully set up recurring payments and know how to manage them. Your recurring payments will process automatically according to your selected schedule, and you can easily track and modify them from either the Vendors or Payments tabs.