CashFlow Central makes it easy to pay your vendors with a wire transfer, one of the fastest ways to send money. A wire transfer allows you to move funds directly between bank accounts and is typically completed within hours. You can also use it to pay vendors who only accept wire transfers, which are often preferred in certain industries, especially when handling big payments.
This article will explain how to pay your vendor using a domestic wire transfer.
Looking to pay an international vendor? Check our dedicated guides for sending payments in USD or foreign currencies.
The entire process of sending a domestic wire transfer is broken down into five simple steps:
- Step 1: Creating the payment
- Step 2: Choose your payment method
- Step 3: Setting up the wire transfer
- Step 4: Schedule and finalize the payment
- Step 5: Payment confirmation
❗Important:
- Before proceeding, ensure that the vendor accepts wire transfers.
- Wire transfers require specific vendor information. When asked, please submit the wire transfer banking details instead of the ACH details.
Step 1: Creating the payment
1 - At the top left of the page, select Pay.
2 - Select + New Payment.
3 - In the Pay page, begin adding your payment information under Payment details.
Adding vendor information
4 - Add the Vendor business name. Start typing the vendor's business name in the search field:
- For existing vendors: Select the vendor from the dropdown list that appears as you type.
- For new vendors: Type the full business name and select + Add new vendor to create a new vendor profile.
5 - Enter the payment amount.
6 - Select the payment frequency. You can choose between a one-time payment and a recurring payment.
Adding invoice details (optional)
7 - To include an invoice with your payment, select Add bill details.
This opens the bill details page, where you can:
- Upload your invoice file from your device.
- Review the automatically scanned details and make any necessary edits
- Select Continue to pay once all details are correct
CashFlow Central accepts PDF, JPEG, JPG, and PNG files up to 10MB. Upload one invoice per file. The system will scan your invoice and autofill payment details, but always review for accuracy. Use Replace to upload a different file or Cancel to remove it entirely.
Step 2: Choose your payment method
The next step is selecting the payment method you will use to send the funds.
1 - In the Payment details window, look under the How you pay section.
2 - Choose how you want to pay:
- Bank account: If this is your first payment, you need to connect your bank account before proceeding to the next step. Learn more about it here.
- Card
3 - Using the dropdown menu, select your preferred payment method. If you need to update it, select + Add account/card.
How to pay with the card for the first time:
1 - Choose the Card option under Payment method.
2 - Click on Card.
3 - Submit the card details. This is required only when you make your first payment. Your card will be saved for future payments.
4 - Select Save once done.
Step 3: Setting up the wire transfer
This step ensures your vendor receives the payment directly to their bank account by selecting Wire transfer as the delivery method.
For existing vendors:
- Use the dropdown menu under What your vendor receives to choose Wire transfer from the saved delivery methods.
- If Wire transfer isn't a listed delivery method or you need to update the delivery details, select Manage delivery methods.
a. Select + Add next to the Wire transfer option if you’ve never paid this vendor via this method before.
Or choose Edit if you wish to update the delivery details.
b. Next, add the wire bank details:
- Wire routing number
- Wire bank account number
- Account holder name
- A complete vendor’s address, including street address, city, state, and ZIP code.
Then, select Save at the bottom right.
c. Select Save when done.
For new vendors:
- Select the Add delivery method box under What your vendor receives.
- Select + Add next to Wire transfer.
- Next, add the wire bank details:
- Wire routing number
- Wire bank account number
- Account holder name
- A complete vendor’s address, including street address, city, state, and ZIP code.
Then, select Save at the bottom right.
- Select Save when done.
What if you don’t have your vendor payment details?
If you don't have vendor delivery details, select the option to send a payment method request to your vendor.
If you send your vendor a request asking how they'd like to receive payment, you can still complete the payment immediately - no need to wait for their reply.
However, scheduled payments will be automatically canceled if the vendor doesn't respond within 7 business days.
You can cancel the delivery method request anytime by editing the vendor details and selecting Cancel request.
Step 4: Schedule and finalize the payment
The next step is to select when the funds will be delivered and confirm the payment.
1 - Select a delivery date.
Choose when funds will be delivered to your vendor. Select the desired speed from the list or select Custom date to pick it from the calendar.
We offer flexible delivery speeds for wire transfers:
- Same-day wire transfer - 1 business day.
- Regular wire transfer - 3 business days.
Please note:
- If you pay with the card, the default delivery speed is 1 business day.
- The delivery speed depends on multiple things: the selected delivery method, the amount, the day, and the time when you make the payment, etc.
- If you don’t see any of the delivery options, it’s unavailable for this payment. Learn more about typical delivery speeds in our dedicated guide.
- When selecting a delivery date in the calendar pop-up, federal holiday dates will be blocked. When you try to choose the date, it’ll display a Federal Bank Holiday.
2 - Add a memo to your payment (optional). This helps your vendor understand the purpose of the payment.
3 - Review all payment details carefully to ensure accuracy.
4 - Select Confirm and pay to schedule your payment.
Your payment is now successfully scheduled!
Step 5: Payment confirmation
From the Payment scheduled screen, you can do the following:
- Download or print your payment summary.
- Select Notify vendor to email them the payment details.
- Select Go to dashboard to return to your main account view.
That's it! You've successfully scheduled a domestic wire transfer to your vendor. You can track its progress in the Payments tab.