Before making payments with a card, you'll need to add a debit or credit card. You can add as many cards as you'd like. Adding a card doesn't take long, and you only need to do it once for each card you add.
To learn more about what type of cards are accepted, please see the following guide.
There are two ways to add a card:
Adding a new card in the settings
1- In the Pay dashboard, select the Settings icon in the bottom left corner.
2- Under settings, select Payment methods.
3- In the Payment Methods section, select +Add another card.
4- Enter the card details in the Add card details screen.
5- Select Save and continue.
6- In the Add cardholder details screen, add the name and address of the cardholder.
7- Select Save and continue.
8- Your new card will now be added to your payment methods.
That's it! Your card has been successfully added to your CashFlow Central account and is ready to use for payments.
Adding a new card when making a payment
You can add a new card to your account when making a new payment. Follow the steps below to learn more.
1- In the Pay dashboard, select +New Payment.
2- In the Pay page, begin adding your payment information under Payment details.
3- Add the Vendor business name. Start typing the vendor's business name in the search field:
- For existing vendors: Select the vendor from the dropdown list that appears as you type.
- For new vendors: Type the full business name and select +Add new vendor to create a new vendor profile.
4- Enter the payment amount.
5- Select the payment frequency. You can choose between a one-time payment or a recurring payment.
6- (Optional) To include an invoice with your payment, select Add bill details.
This opens the bill details page, where you can:
- Select Browse to upload your invoice image/file to upload an invoice from your device. The invoice will be uploaded and then scanned for information to add to the payment.
- Review the automatically scanned details and make any necessary edits.
- Select Continue to pay once all details are correct. This will return you to the Pay page.
CashFlow Central accepts PDF, JPEG, JPG, and PNG files up to 10MB. Upload one invoice per file. The system will scan your invoice and autofill payment details, but always review for accuracy. Use Replace to upload a different file or Cancel to remove it entirely.
7- Under How to pay, check next to Card.
8- Open the dropdown menu and select +Add card.
9- In the Card details screen, enter the card number, expiration date, and 3-4 digit security code.
10- Next, enter the details of the card holder.
11- When done, select Save.
12- Your newly added card will now appear in the dropdown menu.
13- Select how the vendor will receive payment. Available delivery options include ACH bank transfer, paper check, or sending a payment method request to your vendor:
- For existing vendors:
a. Use the dropdown menu to choose from saved delivery methods.
b. To add a new method or edit an existing one, select Manage delivery methods.
c. Select +Add to add a new delivery method. Enter the additional delivery method in the vendor details.
d. To edit an existing delivery method, select Edit. You can now edit the details for that delivery method.
e. Select Save when done.
- For new vendors:
a. Select the Add delivery method box.
b. In the Delivery methods details window, add delivery methods (ACH bank transfer or paper check options) by selecting +Add next to the desired method. Next, follow the prompts to fill in those delivery method details.
c. If you don't have vendor delivery details, select the option to send a payment method request to your vendor.
If you send your vendor a request asking how they'd like to receive payment, you can still complete the payment immediately - no need to wait for their reply. However, scheduled payments will be automatically canceled if the vendor doesn't respond within 7 business days. You can cancel the delivery method request anytime by editing the vendor details and selecting Cancel request.
d. Select Save when done.
14- Choose when funds will be delivered to your vendor.
- To select a custom date, check next to Custom date. Select the calendar icon to pick a different delivery date if needed. Select Apply when done.
When selecting a delivery date in the calendar pop-up, federal holiday dates will be blocked. When you try to select the date, it'll display a Federal Bank Holiday.
The delivery speed depends on multiple factors: selected payment method, amount, delivery method, day, and time when you make the payment. Learn more about typical delivery timelines in this guide.
15- Add a memo to your payment (optional). This memo will appear on printed checks and in the email notification your vendor receives. This will help the vendor understand the purpose of the payment. When delivered via ACH bank transfer, it will show if your vendor's bank enables memos.
16- Lastly, add the vendor email so that your vendor can receive a summary of the payment details.
17- Review all payment details carefully to ensure accuracy.
18- Select Confirm and pay to schedule your payment.
19- Your payment is now successfully scheduled! From the success screen, you can do the following:
a. You can download or print your payment summary.
b. To email your vendor a detailed summary of the payment, select Notify vendor.
c. Select Go to dashboard to return to your main account view.
That's it! You've successfully added a new card and scheduled a vendor payment. You can find your new payment in the Payments tab. Your payment details are saved, and funds will be delivered according to your selected timeline and method.