Creating bills in CashFlow Central helps you organize and track what you owe to vendors before making payments. Whether you're entering bill details manually, starting from your vendor list, or uploading an invoice document, CashFlow Central provides flexible options to suit your workflow. This guide covers three different methods for capturing bills, giving you the flexibility to choose the approach that best fits your current task.
Here you will find the following sections:
- Creating a new bill from the Bills tab
- Creating a new bill from the Vendors tab
- Creating a new bill by uploading an invoice
Creating a new bill from the Bills tab
1- In your CashFlow Central dashboard, select the Bills tab.
2- Select the Create a bill button at the top right of the tab. This will open the Bill details page.
3- In the Bill details page, enter the details of the bill. When done, select Save and Close to save the bill for later. To continue to pay the bill, select Continue to pay. This will open the Pay page.
If continuing to payment:
4- In the Pay page, choose how you want to pay using the dropdown menu to select your preferred payment method.
- Paying using a Bank account
a. Check next to Bank account.
b. Use the dropdown menu to select the bank account you want to pay with.
c. You can add a new bank account by selecting + Add account
- Paying using a Card
a. Check next to Card.
b. Use the dropdown menu to select the card you want to pay with.
c. You can add a new bank account by selecting + Add card.
5- Select how the vendor will receive payment:
- For existing vendors:
a. Use the dropdown menu to choose from saved delivery methods.
b. To add a new method or edit an existing one, select Manage delivery methods.
c. Select +Add to add a new delivery method or Edit to modify existing ones.
d. Select Save when done.
- For new vendors:
a. Select the Add delivery method box.
b. Add delivery methods by selecting +Add next to your preferred method.
c. Follow the prompts to fill in delivery method details.
d. If you don't have vendor delivery details, select Send request to send a payment method request.
e. Select Save when done.
If you send your vendor a request asking how they'd like to receive payment, you can still complete the payment immediately - no need to wait for their reply. However, scheduled payments will be automatically canceled if the vendor doesn't respond within 7 business days. You can cancel the delivery method request anytime by editing the vendor details and selecting Cancel request.
6- Choose when funds will be delivered to your vendor. You can select from preset delivery dates or choose a custom date.
- To select a custom date, select the Custom date option, then select the calendar icon to choose your preferred delivery date. Select Apply when done.
Federal holiday dates will be blocked in the calendar. The delivery speed depends on multiple factors: selected payment method, amount, delivery method, day, and time when you make the payment. Learn more about typical delivery timelines in this guide.
7- Add a memo to your payment (optional). This memo will appear on printed checks and in email notifications to help your vendor understand the payment purpose.
8- Add the vendor email so your vendor can receive payment summaries.
9- Review all payment details carefully to ensure accuracy.
10- Select Confirm and pay to schedule your payment.
11- Your payment is now successfully scheduled! From the success screen, you can:
a. Download or print your payment summary.
b. Select Notify vendor to email them the payment details.
c. Select Go to dashboard to return to your main account view.
That's it! You have successfully created a new bill from the Bills tab. You can now find your new bill in the Bills tab, ready for review and payment when needed.
Creating a new bill from the Vendors tab
1- Select the Vendors tab.
2- Find the vendor you would like to pay.
3- Select the three dots on the right of the vendor's details.
4- From the popup menu, select Create a bill. This will open the Bill details page.
5- In the Bill details page, enter the details of the bill. When done, select Save and Close to save the bill for later. To continue to pay the bill, select Continue to pay. This will open the Pay page.
If continuing to payment:
6- In the Pay page, choose how you want to pay using the dropdown menu to select your preferred payment method.
- Paying using a Bank account
a. Check next to Bank account.
b. Use the dropdown menu to select the bank account you want to pay with.
c. You can add a new bank account by selecting + Add account
- Paying using a Card
a. Check next to Card.
b. Use the dropdown menu to select the card you want to pay with.
c. You can add a new bank account by selecting + Add card.
7- Select how the vendor will receive payment.
For existing vendors:
a. Use the dropdown menu to choose from saved delivery methods.
b. To add a new method or edit an existing one, select Manage delivery methods.
c. Select +Add to add a new delivery method or Edit to modify existing ones.
d. Select Save when done.
For new vendors:
a. Select the Add delivery method box.
b. Add delivery methods by selecting +Add next to your preferred method.
c. Follow the prompts to fill in delivery method details.
d. If you don't have vendor delivery details, select Send request to send a payment method request.
e. Select Save when done.
If you send your vendor a request asking how they'd like to receive payment, you can still complete the payment immediately - no need to wait for their reply. However, scheduled payments will be automatically canceled if the vendor doesn't respond within 7 business days. You can cancel the delivery method request anytime by editing the vendor details and selecting Cancel request.
8- Choose when funds will be delivered to your vendor. You can select from preset delivery dates or choose a custom date.
- To select a custom date, select the Custom date option, then select the calendar icon to choose your preferred delivery date. Select Apply when done.
Federal holiday dates will be blocked in the calendar. The delivery speed depends on multiple factors: selected payment method, amount, delivery method, day, and time when you make the payment. Learn more about typical delivery timelines in this guide.
9- Add a memo to your payment (optional). This memo will appear on printed checks and in email notifications to help your vendor understand the payment purpose.
10- Add the vendor email so your vendor can receive payment summaries.
11- Review all payment details carefully to ensure accuracy.
12- Select Confirm and pay to schedule your payment.
13- Your payment is now successfully scheduled! From the success screen, you can:
a. Download or print your payment summary.
b. Select Notify vendor to email them the payment details.
c. Select Go to dashboard to return to your main account view.
That's it! You have successfully created a new bill from the Vendors tab. You can now find your new bill in the Bills tab, ready for review and payment when needed.
Creating a new bill by uploading an invoice
1- At the top of the page, select Pay.
2- Select the Bills tab.
3- In the Bills tab, select the Import bills dropdown arrow.
4- From the options menu, select Upload files.
5- You will then be prompted to select an invoice from your device.
CashFlow Central accepts PDF, JPEG, JPG, and PNG files up to 10MB. Upload one invoice per bill. The system will scan your invoice and autofill payment details, but always review for accuracy.
6- The invoice will be uploaded and then scanned for information to add to the bill.
7- Once uploaded, the invoice will appear on the left side of the Bill details page:
- You can replace the invoice with another by selecting Replace
- You can delete the attached invoice by selecting Delete
8- Review the automatically scanned details from the invoice that were added to the bill. Make any edits where needed.
9- Select Save and close to save the bill with the invoice attached. To complete the payment, select Continue to pay.
That's it! You've successfully created a new bill using an invoice. You can now find your new bill in the Bills tab, ready for review and payment when needed.