CashFlow Central allows you to export detailed payment reports as CSV files for accounting, tax preparation, or record-keeping purposes. These reports contain comprehensive information about all your processed payments over any date range you specify.
This guide covers:
- What's included in your payment report?
- How to export your payment history.
- Tips for better reporting
What's included in your payment report
When you export a payment report, you'll receive a CSV file with the following information for each payment:
Payment identification
- CashFlow Central payment ID: Unique payment identifier for tracking.
- Vendor name: The business or individual you paid.
- Invoice number: Vendor's invoice or bill ID (if entered when creating the payment).
Payment details
- Payment amount: The total amount paid to the vendor.
- Payment method: How you paid.
- Delivery method: How the vendor received payment (ACH bank transfer or check).
- Associated fees amount: Any processing fees (credit card or fast payment fees).
Important dates
- Collection date: When CashFlow Central processed the payment from your account.
- Delivery date:
- For ACH bank transfers: Date when the vendor received the payment.
- For paper checks: When the check was delivered by mail to the vendor (not necessarily deposited).
Check-specific information
- Check serial number: Tracking number for paper check payments.
- Check status: Current status (undeposited, sent, delivered, or deposited).
Team and approval information
- Scheduled by: Name of the team member who created the payment.
- Approved by: Name of the approver (for payments requiring approval).
Notes and status
- Note to self: Internal notes you added during payment creation.
- Memo to vendor: Message included with the payment for the vendor.
- Payment status: Current payment status:
- Scheduled: Payment is set up but not yet processed.
- In progress: Payment collected but not yet delivered to the vendor.
- Completed/paid: Payment successfully delivered and received.
- Marked as paid: Payment was marked as paid by the user
- Failed: Payment could not be processed or delivered.
- Notes: Additional details, including failure reasons for unsuccessful payments.
Exporting your payment history
1- Sign in to your CashFlow Central account.
2- Select the Payments tab.
3- Select the Download button located on the right side of the Payments tab.
4- In the Download payments report window, choose your preferences:
- Select date range:
- Choose the start and end dates for your report
- The maximum range is 12 months
- Include scheduled payments (optional):
- Check this box to include payments that are scheduled but not yet processed.
- Leave unchecked to only include processed payments.
5- Select Download report.
6- Your CSV file will automatically download to your device's default download location.
💡 Tips for better reporting
- For tax preparation: Include the full tax year date range and check the box for scheduled payments to capture all relevant transactions.
- For monthly reconciliation: Export reports monthly with a one-month date range for easier accounting integration.
- For vendor analysis: Sort the CSV by vendor name to analyze spending patterns with specific vendors.
- File organization: The downloaded file will be named with your selected date range - consider renaming it with a clear description for easier future reference.
That's it! You now have a comprehensive CSV file containing all the payment data that you can use for accounting, tax preparation, or any other business analysis needs. The file can be opened in Excel, Google Sheets, or imported into most accounting software.